Handbook

How do I receive important Information & Updates throughout the season?

Trimester Newsletters

All Updates and newsletters are sent via email to the addresses given to us when you registered.


Tuition & Payment Policies

Tuition is due Sept 1st, Nov. 1st & Feb. 1st

There is a drop-off box located to the left of the office window in the lobby to place payment if the office is closed. Please write the dancer’s first and last name on the memo line.

  • The computer will automatically charge a $10 late fee on the 10th of EACH month (starting October 10th) if there is a past due balance!
  • If tuition is not received by the time the new semester starts (Sept 1st, Dec. 1st, & March 1st respectively) , your dancer will not be permitted to participate in class.
  • If you opt out of trimester payments and decide on the 8 payment installment plan, there will be an additional $10 added to each installment. Installment plans start in September as well.

  • Those students continuing into the 2nd trimester (Dec. – Feb.) are contracted to pay the 3rd trimester tuition payment whether or not the dancer continues through into the 3rd trimester (March – May).
  • THERE ARE NO REFUNDS FOR TUITION, COSTUMES, PERFORMANCE AND REGISTRATION FEES.
  • There is a $25 fee for each returned payment.
  • Costume & Performance Fees are Due October 1st. The cost of all costumes will be emailed and charged to accounts by the end of September. Please see SPRING SHOW section for more information.

Office Hours

When is the office open?

The office will be open 4:30PM to 15 minutes after the last class starts.
You can always drop payments & forms in the drop box outside to the left of the downstairs lobby doors or in the drop box to the left of the upstairs lobby office window.


Dress Code

Need Dance Supplies?

Both of the stores below will give you a discount if you mention you are an Ovations student!
My Dance Bag 900 Township Lane, Cherry Hill NJ 08002 428-8844 (parallel to Rt. 70 by cemetery)
Attitudes 444B Route 70 West, Cherry Hill NJ 08002 856-985-7270

Ovations Online Store – will be open August 1
www.CurtainCallForClass.com:
Studio name: OVATIONS DANCE STUDIO OAKLYN NJ

Studio passphrase: Ovations1
Please follow the dress code chart listed on our website below for proper attire and shoes before ordering from CurtainCallForClass.


Parking

Where do I park?

There are many places to park:

The lot across from The Manor Bar and Restaurant is public parking as well as the empty lot on Woodland Terr. Please try to use one of these lots.

On street parking does have a time limit. Please read signs carefully.

Where am I prohibited from parking?

You may not park in Day Care parking lot.

Please READ and OBEY street signs and don’t park in residential driveways or block them.

SAFTY COMES FIRST

Please use Crosswalks

DO NOT DOUBLE PARK/SIT even if it is to drop off quickly. This is not safe and is illegal.

DO NOT PARK/SIT within 25ft of any crosswalk. This is not safe and is illegal. (This includes the spot right outside the daycare center. The curb is yellow!)

DO NOT MAKE A U-TURN at Ovations corner. U-TURNS at a cross walk are unsafe and illegal. If you must make a U-turn, the Oaklyn Police and Mayor request that you use the intersection at the end of W. Clinton by the School.

Those violating such traffic rules will be ticketed.

Dancers are not permitted into a classroom unless there is an instructor present.

Siblings in the lobby/lounge area must be accompanied by an adult at all times. Please clean up after your children.

Every student must complete a medical form in the registration packet and return in to the office prior to the start of classes. The office must be made aware in writing if your child has any special needs or conditions, including but not limited to, medications, allergies or asthma. If at anytime your child’s medical information changes, this form must be updated/resubmitted.

 


Snow / Inclement Weather

How do I find out if class is closed due to inclement weather?

In case of an emergency closing, the office will email out a notice to all classes affected. “Ovations DanceStudio (no space between Dance and Studio) facebook page will also be updated.


Visitor’s Day

Can I watch my dancer in class?

We ask that visitors not be in the classroom during class. In our experience, a family member’s presence in the classroom during class distracts the dancer and makes the other dancers nervous, especially in the first few months. Please be assured that we will do everything to make your dancer feel comfortable and welcome! Each classroom has a viewing window so you can watch your dancer whenever you wish.


Spring Show Information

The Spring Show is held at the Beautiful, historical Collingswood Theatre.
315 White Horse Pike, Collingswood, NJ.

The Spring Show & Award Show is always the weekend before Memorial Day Weekend.

There is a Saturday evening show and a Sunday afternoon show.

Please see “spring show breakdown” to confirm which show your dancer(s) routine(s) are being performed.

Will both my dancers perform in the same show?
All Creative, Combo, and most of the Beginner through Intermediate classes will only perform in one show at the end of the season. To accommodate families with two or more dancers in different classes, we have divided those classes into two color groups. Please select classes of the same color to guarantee that siblings will be performing in the same show. Those classes that have not been given a color may be selected to perform in both shows.

Is my dancer obligated to be in the show?
If you do not wish for your dancer to participate in the spring show, you must fill out the “No Performance” card and submit it to the office before October 1st.

If we do not receive the card in time you will be responsible for purchasing a costume. All dancers in the show are required to pay a $35 performance fee, which includes a copy of their music sent via email so your dancer(s) can practice their dance(s), a link to the Spring Show video, as well as helps offset the price of the show and to help keep the ticket cost down. This fee is due by October 1st.

How much are the costumes for the recital?
On average, all Creative, Combo, and Acrobatic costumes are $70 each. All Jazz, Tap, Ballet, Bendi & Hip Hop Costumes are $80 each*. Each student will receive one pair of stocking per color needed for the show at no additional fee. All costume money is due by OCTOBER 1st along with performance dues. There will be a $10 late fee for each month your payment is late. If your dancer is not participating in the spring show or is opting out of performing with a particular class, and a “No Recital” card is not submitted by October 1st, you will be responsible for the full cost of the costumes. Pictures of costumes will be posted on bulletin board in October.

*ensemble/competition costumes may be more.

What is picture day?
The Spring Show Program/Yearbook includes pictures of every class, as well as pictures of students who place ads. Although you are not obligated to purchase a picture package, we ask that you show up for the class picture so all dancers are represented in the program.

What is an Ovation’s Dancing Dad?
An ODD is any dad, uncle, etc. who would like to participate in the most anticipated routine of the show. In February the sign-up sheet will go up for the dancing dads. Don’t miss out on the most anticipated dancse of the year. The First Top Secret Meeting is always the 2nd Monday in March. We meet Mondays from 8-9 2nd weekend of March-May.

Practice makes Perfect: We encourage all of our students to practice as much as possible. This year all classes will be sent their music via email as soon as it is ready. (Usually February) We make cuts, speed changes, and special effects to most of our dance music. Having a copy at home encourages them to practice at home. There is no longer an addition cost or order form for practice music. The music is included in your performance fees. A digital downloadable copy of the award show and recital will also be included in Performance fees. strong>

How do I purchase tickets for the Spring Show?
Tickets to the Spring Show are sold by lottery system.

Here’s how it works:
Each family will fill out a Ticket Request Form for each Show they wish to purchase tickets. (Tickets can only be purchased for the shows your dancer is dancing in) All forms must then be submitted to the office with full payment by the date indicated in the newsletter/calendar.

All forms will be put into a pool and randomly pulled. We will then fill your ticket order and have the tickets available for pick up starting on Monday after the deadline. You are free to purchase as many remaining tickets at that time as well. Tickets are also available for pick up at the dress rehearsals.

IF ANY FAMILY HAS AN OUTSTANDING BALANCE AT THE TIME OF SALE, TICKETS WILL NOT BE PULLED UNTIL THE BALANCE IS PAID. NO EXCEPTIONS!!! NO PHONE REQUESTS WILL BE ACCEPTED.

Ticket request form will be included in the Spring Show Newsletter.

How do I place an Ad in the Spring Show Program/Yearbook?
Our ad campaign will begin in February. Information will be included in the Winter Newsletter. Please see deadline in Winter newsletter. Deadline is strictly enforced to get all the graphic work done before picture day.

When is Dress Rehearsals and are they mandatory?
Dress Rehearsals are mandatory. If there is an emergency and your dancer is unable to attend you must contact the office ASAP. Exact dates will be in the Winter Newsletter and the schedule posted in the Spring Show Newsletter.


 

Volunteers

Throughout the year we need volunteers to help make the dance season run smoothly.

Below are a list of areas we could use volunteers.

If you wish to help in any area please fill out a volunteer card and return it to the studio.

  • Class Room Representatives: In case of class cancellation or important
    reminders, the office will contact the classroom representative who would then call the rest of the class.
  • Pizza Delivery Day: The Joe Corbi Truck usually arrives around 9am and we need volunteers to help unload the truck, and sort orders.
  • Set Day: All of our sets we make at the studio. On set day we ask for volunteers, ages 10 and up to help paint, glitter, and build sets/props.
*Spring Show Help: *Sign in/out Table – during whole show
*Merchandise Sales – during whole show
*50/50 – during whole show

ALL HELP IS APPRECIATED.
PLEASE FILL OUT A VOLUNTEER FORM IF YOU ARE INTERESTED AND WE WILL CONTACT YOU BEFORE THE RECITAL. THANK YOU


Referral Program

We appreciate you recommending Ovations to a friend.

Below are the details of our referral program.

  • The new student must have mentioned your name on the referral line of their current season registration form.
  • The new student must still be enrolled through March 1st of that season.
  • Referral points can be redeemed anytime and do not expire.You can save them up for a few years before using them.
  • Credits can be used for the following:
    • 1 Referral Credit : 1 ticket to the spring show
    • 2 Referral Credits : An Ovations tee shirt, or 2 tickets to the spring show
    • 3 Referral Credits : 3 tickets to the spring show
    • 4 Referral Credits : An Ovations small dance bag or 4 tickets to the spring show
    • 5 Referral Credits : An Ovations large dance bag, or 5 tickets to the spring show
    • 6 Referral Credits : An Ovations hooded zip-up, or 6 tickets to the spring show.